AV and technical equipment in one register: what you own, where it is, what it is worth and whether it is free for a given time slot. Reserve it for events or hire it out to external clients, with issue, return and invoicing in the same system.
One register for your equipment: where it is, whether it is free and whether its inspection is in date.
AV and technical equipment in one register: what you own, where it is, what it is worth and whether it is free for a given time slot. Reserve it for events or hire it out to external clients, with issue, return and invoicing in the same system.
AV and technical team · Operations manager · Events manager · Venues that hire out equipment
Each unit is a physical instance of an item in the catalogue. Serial number, location and value belong to the unit, while the price comes from the same catalogue as the rest of the system, so there is only ever one price for each item.
Availability is checked in one place against the time slot you ask for. A projector returned at 16:00 is not available again at 16:00, because set-up and turnaround time are part of the calculation.
Equipment that requires a valid inspection cannot be reserved once the inspection has expired, and validity is checked against the event dates, not today's date. Equipment whose inspection lapses mid-conference is blocked for the whole period.
A rig is defined by its equipment: reserve the rig and everything in it is reserved at once, and if one part is taken, the whole rig is unavailable.
Who has what right now, and what came back in which condition, with timestamps and photos. The log cannot be edited afterwards; corrections are added as new entries. Equipment returned damaged is blocked until it has been cleared.
Servicing is planned as a task in the same task system as the rest of the hotel. Hire, whether internal to events or to external clients, is invoiced through the existing routes against the same customer records.
A conference venue resets its rooms again and again. The module tells you whether the PA for the plenary is actually free, has a valid inspection and will be back in time for the next session, and lets you hire equipment to the organiser at the same time.
The Assets module, priced as a fixed monthly add-on like the other add-on modules.
Norwegian and English interface; guest-facing surfaces, the employee portal and administration are fully translated. VAT handling for lodging and catering, EHF/PEPPOL invoicing and data processing in the EU. Every customer has its own database.
You don't have to take the whole platform to get started.